Free proforma invoice template
A proforma invoice to send before a sale, for advance payment, import paperwork or a buyer's approval, with item details, HSN codes, estimated tax, validity, delivery and payment terms.
What's in this template
Proforma invoice
[Seller business name]
[Address], [City], [State] – [PIN or ZIP], [Country]
GSTIN / VAT or tax ID: [Number] · IEC (exporters): [Number]
[Phone] · [Email]
Proforma invoice no.: [PI/2026-27/018]
Date: [DD/MM/YYYY]
Valid until: [DD/MM/YYYY]
Buyer's enquiry or PO ref.: [Reference]
Buyer
[Buyer name]
[Company name]
[Address], [City], [State or country]
GSTIN / tax ID: [Number, if registered]
[Email] · [Phone]
Items
- [Product or service description] · HSN/SAC: [code] · [qty] [unit] × ₹[rate] = ₹[amount]
- [Product or service description] · HSN/SAC: [code] · [qty] [unit] × ₹[rate] = ₹[amount]
- [Product or service description] · HSN/SAC: [code] · [qty] [unit] × ₹[rate] = ₹[amount]
Estimated total
Subtotal: ₹[amount]
Packing and freight: ₹[amount]
Estimated GST @ [18]%: ₹[amount]
Estimated total: ₹[amount]
Amount in words: [Rupees ... only]
Terms of sale
- Payment terms: [100% advance / 30% advance, balance before dispatch / letter of credit]
- Delivery time: [N] days from receipt of advance payment
- Delivery terms: [Ex-works our factory / FOB Chennai port / CIF Dubai / door delivery]
- Mode of shipment: [Road / sea / air / courier]
- Country of origin: [India]
- Validity: prices and availability are held until [date]
Bank details for advance payment
- Account name: [Seller business name]
- Bank and branch: [Bank], [Branch]
- Account no.: [Number]
- IFSC / SWIFT: [Code] / [Code]
This is a proforma invoice, not a tax invoice. A final [tax] invoice will be issued when the goods are dispatched or the services are supplied, and amounts may change if quantities, rates or taxes change.
For [Seller business name]
[Signature]
Authorised signatory
Find it in: Proforma invoice format · Quotation format