Experience letter format

An experience certificate that employers issue when someone leaves, on company letterhead, confirming the employee's designation, department, dates of joining and leaving, main responsibilities and conduct. A matching relieving letter is included for the same exit.

Templates

How to use these templates

  1. Open the experience letter and enter the company details and a reference number.
  2. Tell the AI the employee's full name, ID, designation, department and dates of joining and leaving.
  3. List three or four main responsibilities, and confirm the conduct line is accurate.
  4. Paste it onto letterhead, have an authorised signatory sign and stamp it, and give the employee a signed PDF as well.

What an experience letter must include

Frequently asked questions

Who issues an experience letter?

The employer, usually the HR department, on company letterhead. If you are the employee, ask HR for it during your full and final settlement.

Is an experience letter the same as a relieving letter?

No. The experience letter describes the job and conduct; the relieving letter confirms the resignation was accepted and the employee was released. Many companies issue both together on the last day.

Can an employer refuse to give an experience letter?

Policies differ, and companies sometimes delay it until notice and handover are complete. Ask HR in writing and keep payslips and your offer letter as backup proof of employment.

Do I need an experience letter for a visa or abroad?

Often, yes. Skilled worker visas and professional bodies abroad usually ask for an employer letter with dates, hours per week and duties. Ask the AI to "add weekly hours and salary" if they require it.

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